With input often required from multiple parties, document review cycles can be a bottleneck in the document production lifecycle. Workshare Professional 9 takes the pain out of the process. Users can manage multiple versions of documents seamlessly to speed up the review cycle and ensure the highest level of accuracy.
Business documents often contain more information than is visible. Sensitive data, otherwise known as metadata, can be hidden within documents and inadvertently shared by users. Metadata can include track changes and comments in Word, or hidden cells in Excel. Workshare Professional 9 mitigates risk by identifying metadata within documents and ensuring only the information users intend to share, is shared.
Share high-value content as secure online links and provide recipients with review features that progress documents faster.
During review cycles managing changes and controlling versions, while maintaining the integrity of documents, is a challenge. Workshare Professional replaces unnecessary noise and complexity with a clear, streamlined review process that allows users to understand, discuss and implement changes better, evolving document versions faster.
With multiple repositories and methods of sharing files, document owners risk version control issues and information overload. Workshare Professional ties together document sources and the workflow users are familiar with, with tools to increase the efficiency of reviews and comply with document management processes - all under the control of the document owner.
Drag-and-drop files of any size into Workshare and easily share them with people inside or outside the organization.
Having easy access to files, anytime and anywhere, is necessary to ensure users remain productive no matter where they are working from, but some file sharing and sync options for consumers lack sufficient security and control. By offering sync features that allow easy access to files when users need them, Workshare combines the mobility and simplicity users want with the level of security and control IT groups require to keep content secure.
Working on projects with groups of people over email can be a complex and an inefficient way of working. The challenges of version control, collating feedback, and managing the overall process can end up jeopardizing the success of a project. Workshare Connect provides secure online workspaces that allow users to access, review, and work on content with complete version control, all in one place, making collaboration simple.
Smarter collaboration, review and sharing of ideas, feedback and of course your most valuable documents. Groups free us from the limitations of email and shared folders, while maintaining control that satisfies the unique requirements of high value business document ownership. Collaboration is contextualized, changes are easy to understand, and notifications are obvious to ensure everyone’s kept up-to-date.
Mobile working is a way of life. The modern professional needs to stay productive on-the-go. Workshare provides users with quick and easy access to content and keeps those working from a mobile device informed of real-time updates.
Users need to have access to files held in their document management or enterprise content management systems beyond the corporate firewall. Workshare makes this possible by offering secure packaged DMS and ECM system integrations. Securely access, share, and collaborate in real-time on documents outside of the DMS or ECM system, while maintaining absolute control.
Workshare provides integrations with HP Autonomy, SharePoint, Documentum, NetDocuments, and OpenText.
Working with a group on a project can become extremely cumbersome, especially when it comes to the review cycle. Multiple versions are passed around on email, and it is difficult to decipher the differences between them, or even identify the original file. Workshare Compare enables users to easily compare documents to easily identify and review changes. Users can then apply changes to multiple versions from the same application or from within Word, increasing accuracy and speeding up review processes.
Depending on what stage of the review a file is in, certain changes become more relevant. At the beginning of a review, content and the order it’s in matters; while during the final stages, punctuation and grammar become important. Accurately see what’s changed, regardless of the length or complexity of a document. Workshare Compare provides the most advanced review - the ability to group changes helps make navigating comparisons faster.
Documents can live anywhere. Tracking down and comparing versions to determine which is the most up-to-date version can be difficult. Whether the content resides in a Document Management System (DMS), Enterprise Content Management (ECM) system or Outlook, users should be able to use one tool for reviewing and comparing versions. Workshare Compare tightly integrates with Outlook, DMSs and ECM systems, integrating with existing workflows so that users can easily compare file versions without having to switch between different applications.
Sensitive data can be hidden within documents and inadvertently sent outside your organization. Track changes and comments in Word, notes in PowerPoint or hidden formulas in Excel can damage business reputation, or result in costly data breaches.
Workshare Protect is a document protection tool that identifies and cleans metadata from documents, removing the risk of unintentional data leakage.
Share high-value content as links to Workshare Connect and provide recipients with collaboration features that make reviews simpler and faster.
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